Attendance Office: (510) 538-8833 x6002
Please report absences by:
- Calling the attendance office: (510) 538-8833 x6002
- Faxing the attendance office: (510) 247-9439
- Writing a note to send with your child (only notes written by a parent/guardian will be accepted) containing the following:
❖ Student’s full name
❖ Date or Dates of Absence
❖ Parent/Guardian Signature
If you need/wish to have someone other than the parent /guardian write these notes, they must sign the Absence Signature Authorization Form during registration.
Please remember that EVERY DAY a child is absent from school a parent must verify/report the reason for the absence within 72 hours of the absence. Failure to do so within the 72-hour period will result in the student receiving unexcused absences and possible truancy issues. Absences due to illness that are three (3) or more days should be verified by a doctor note.
After three (3) days of illness, schoolwork may be requested through the attendance office. As a courtesy, please allow 24 hours for the teachers to prepare assignments.
It is recommended that students check with their teachers about making up any missed work upon their return. Students are responsible for completing the make up work within the time allotted by each teacher. They can also check their teacher’s website for assignments and homework, as listed on the Canyon Website.
According to Education Code 48260, any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor. Any student who is absent from school without a valid excuse for ten percent or more of the school days in one school year, from the date of enrollment to the current date, is deemed a chronic truant.
Truancy Interventions (unexcused absences)
- 3 absences - 1st Truancy Letter - serves as a reminder to the parent/guardian to address the student’s attendance issues and to avoid possible future truancy. (Student/parent conference may be required at middle and high school). Truancy issues may lead to ineligibility for extracurricular activities i.e. dances, sporting events, field trips, and proms.
- 6 absences - 2nd Truancy Letter - Student Attendance Review Team (SART) Meeting with the Principal or Assistant Principal, Counselor, Parent, and Student (Attendance Contract)
- 9 absences - 3rd Truancy Letter - Student Attendance Review Board (SARB) Meeting at the District Office. This is a truancy mediation program mediated by the county's district attorney or probation officer, and/or a juvenile court. Also in attendance are the Student Resource Officer (SRO), District Personnel, School Administrator, Parent, and Student.
- Excessive excused absences – after 11 excused absences for illness, a doctor’s note is required for every subsequent absence. When there is no doctor’s note, the absence becomes unexcused and truancy letters will be generated.
Independent Study Contracts
In order to maximize student achievement and social/emotional growth and in accordance with California Education Code, it is expected that students will attend school every day. However, family situations do arise which necessitate emergency travel. When these rare situations arise, families may arrange a Short Term Independent Study Contract with the school. These contracts are appropriate for unavoidable emergency absence of no fewer than 5 consecutive school days. Independent study for family vacations or leisure travel that can occur during schools breaks is strongly discouraged, since independent study cannot replicate the classroom instructional experience.
A completed Short Term Independent Study Contract must be submitted to the main office or attendance office, signed by a parent/guardian 5-10 school days prior to the absence (depending upon school site requirements). The contract must include the dates of absences, return to school date, and reason for the request. The absence duration should be as brief as possible, as absences of more than a few days will negatively impact student learning. All requests must be approved by site administration. Parents should pick up all assigned work on the last day of attendance prior to the trip. Once the student returns to school, all completed work must be turned into the House Office or Attendance Office before the student returns to class. If the student does not complete all assigned work, future requests may be denied. Independent Study contracts at the end of the school year must be completed no later than fifteen school days prior to the last day of school. Independent Study contracts cannot be established during the first 10 days of the school year.
Note: If a student on an IEP is requesting a Short Term Independent Study Contract, the Program Specialist must be notified immediately so that appropriate IEP documentation can be determined.
TYPES OF ABSENCES
Excused absence: school-sponsored activity (e.g., athletic events, drama, music, student government, counselor, assessment); illness/medical/bereavement (e.g., personal illness, medical/dental/optometry appointment, funeral service-immediate family member, quarantine); prior approval from principal/designee (e.g., religious holiday, extended bereavement, court appearance, religious retreat-four hours per semester).
Unexcused absence: parent notifies school of absence not allowable by law (e.g., vacation, work, oversleeping, baby-sitting, visiting relatives, traffic/car problems, ill relatives, appointments for relatives); school directed exclusion (e.g., suspension, lack of immunization); absence cleared by parent after the 72 hour time limit.
Unverified absence = Unexcused absence: after the 72 hour time limit required for parent/guardians to notify the school regarding their child’s absence, an unverified absence will be noted as an unexcused absence.
Please report the reason through a note written by a parent/guardian, calling the attendance office, or meeting with the attendance clerk. Late arrivals due to doctor/dental appointments: please bring a note signed by your child’s physician documenting the date of the visit.
Due to safety concerns, we will not accept phone calls to release your student during the school day.
To request early release for your student, you may:
- Send a note with your student to obtain an off-campus pass on the day of the early release
- Please include student’s full name, specific time to be released, specific reason for early release, and parent/guardian signature (or name and relationship of person releasing the student if other than parent/guardian)
- Come into the Attendance Office with your photo ID
Students must be on time to all class periods. Students who are frequently tardy should expect their citizenship grades to be affected and receive detentions and/or Saturday Schools. Tardy Sweeps are used periodically to encourage and remind students to be on time to class. These may happen at any time during the day. If a student is found tardy during a tardy sweep, they will receive a detention. Excessive tardiness will result in consequences. Please refer to the Canyon Behavior Matrix in this handbook for details.
INDEPENDENT STUDY CONTRACTS
These contracts are for extended absences that cannot be avoided during the school year. It is not designed to accommodate vacations. Minimum prior notice of ten school days is required. A student’s academic progress, attendance, and behavior are factors that are considered during the approval process. More information on independent study is located in the main office.
Truancy letters are sent when a student has:
- Three (3) or more unexcused absences from a period
- Unexcused tardies in excess of 30 minutes or more
- Eleven illness absences without a doctor’s note
The first letter serves as a reminder to the parent/guardian to be aware and/or address the student’s attendance issues and avoid possible future truancy. Second and/or third letters will be sent if the attendance does not improve. This initiates action by the SARB (School Attendance Review Board) or SART (School Attendance Review Team).
Student consequences for truancy letters are:
2nd letter………………Saturday School / SART