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Enrollment Information

ENROLLMENT APPOINTMENTS

CANYON MIDDLE SCHOOL

Canyon Middle School will be closed during the month of July. Enrollment appointments must be made in advance. Please call Susanna Lum after August 1st at 510-538-8833, ext 6010 to schedule your enrollment appointment.
Please make sure you are prepared for your appointment by bringing in all the required residency and enrollment documents. These are listed on the district web site at http://www.cv.k12.ca.us/district/educational-services/student-services/online-enrollment

REGISTRATION FOR RETURNING CVUSD STUDENTS

Parent/guardians are required to re-register student(s) each school year through their Parent Portal Account.  Access for re-registration on the parent portal opened on August 1, 2017.  Prior to participation in walk-through registration, parent/guardian must log into the parent account and update student contact information, review important documents, complete and print the required district and school site forms. Submit the required forms to the school on your assigned walk through registration day. Refer to individual school websites for the specific walk through registration dates and times.  If you are new and have not yet received your student's ID number or verification code (information needed to set up the parent portal account), please contact the school site when staff returns from summer break, on/around August 9, 2017. 

NOTE:  If you are a continuing CVUSD student transferring to 9th grade at CVHS, or to 6th grade at Canyon or Creekside, your Castro Valley address must be verified prior to Walk-Through Registration. ALL Caregiver Affidavits, McKinney-Vento Homeless and Shared Residencies must be renewed each school year for all grade levels.

NEW STUDENT enrollments

New Student enrollment appointments can be scheduled directly with the school site, on/around August 8, 2017.  During the summer, you may contact the Student Services Department at 510-537-3000, Ext. 1209 to schedule an enrollment appointment. Be sure to follow the steps listed below and obtain all of the required residency and enrollment documents prior to scheduling the appointment.    

ENROLLMENT STEPS:

Our district enrollment process begins with an online enrollment application and concludes by submitting required documents and proof of residency to the school site.  Listed below is an "enrollment checklist" to help organize your enrollment documents and familiarize you with the process.

STEP 1 -  COMPLETE AN ONLINE ENROLLMENT APPLICATION

If you are enrolling a new student, you must complete this step prior to your meeting with the school office staff.   BEGIN THE PROCESS HERE .

STEP 2 - VERIFY YOUR CASTRO VALLEY RESIDENCE

You must be a current resident in the CVUSD boundaries and provide proof of residency. 

FILL OUT THE CVUSD STATEMENT OF RESIDENCY FORM  Submit form at the school site with ALL of the original required documents:

  1. Current PG&E bill in your name showing the residence property address (all pages), including service address.
  2. A current CA Drivers License / ID Card for identification purposes only.
  3. Any one (1) of the following current bills:
  • EBMUD bill
  • Waste Management bill
  • DMV vehicle registration or vehicle insurance bill
  • Telephone bill

Current bills are defined as no more than 2 months old.

If you have special circumstances and are unable to provide any of the residency documentation, please contact the Student Services department for an appointment at 510-537-3000  x1209.  Special circumstances may require you to process your residency at the district office.

Shared Residency:

Shared Residency is when a parent is residing with another district resident seven days a week. Both parties must be present during their residency verification.  Print and complete the Shared Residency form. The parent will need to provide two (2) bills proving his/her residency at this address. These items may include phone bill, cable bill, credit card bill, vehicle insurance, payroll stub with name and address, etc.. The parent/guardian's California Driver's License will also be required for identification purposes. The Homeowner/Renter the parent is living with, will need to provide his/her PG&E bill, another bill (e.g. EBMUD, Waste Mgmt. DMV, or telephone), and his/her California Driver's License. It is the parent/guardian responsibility to notify the school secretary/registrar within five school days if a student or family move from this address. Falsification of residency will result in liability for any excess costs incurred by the District.  Additionally, the student will be immediately disenrolled and referred to his/her resident district for enrollment.

STEP 3  - CALL THE SCHOOL SITE (during summer contact the Student Services Dept. at 510-537-3000, ext. 1209) TO SCHEDULE AN ENROLLMENT APPOINTMENT 

Please be sure to bring the following supporting documents with you to finalize your student's enrollment:   

  1. Enrollment Confirmation (available to print when you complete the online enrollment application)
  2. Residency Verification Form and all of the required original documents
  3. Child's birth certificate or passport
  4. Child's immunization records (Tdap required for 7th Grade and above)
  5. Kindergarten & 1st Grade: Health History
  6. Kindergarten: Oral Health Assessment/Waiver Request Form or a dental check done no earlier than 12 months before your child enters school.
  7. NEW 10th - 12th Grade students: MUST provide an unofficial transcript.  If transferring mid-year (including 9th Grade), bring proof of withdrawal, with transfer grades, from prior school.
  8. NEW 9th Grade students at start of the new school year:  Provide copy of 8th Grade Report Card
  9. NEW 6th, 7th, 8th Grade students:  Provide Transcript or Report Cards
  10. Current IEP (if applicable)
  11. Current 504 (if applicable)  

If you answered any language other than English on the Enrollment Form/Home Language Survey section, you must complete the Informal Primary Language Assessment Form

Online enrollment will not "hold a spot" for your student in your neighborhood school, and your student will not be considered enrolled, until you have have submitted ALL required documents at the school site.  If you have any questions regarding the information needed to enroll your student, you may contact your school office. 

PARENT PORTAL

When enrollment is complete at the school site, the school will provide information needed for you to create an Aeries Parent Portal Account, if you do not already have one. To do this you will need to input your child's name, telephone number, permanent I.D. number and a Verification Pass Code  (both numbers will be provided by the school's office).

Instructions:

Parent|Student Portal Account Instructions
Crear una cuenta en el portal para padres-alumnos
创建家长学生平台账户

Adding Another Student to Portal Account
Cómo agregar un alumno a su cuenta actual en el Portal para padres

如何在已有的家长平台账户中添加学生

Re-Registration in the Parent Portal

Directions for Saving and Printing Registration Documents

RESIDENCY VERIFICATION

Residency verification must be completed for TK and Kindergarten, all students who are NEW to the district, all continuing 6th grade and 9th grade students, and any family who moves throughout the year. You must submit original documents. Online printouts of current bills with your name and address are acceptable. Current bills are defined as no more than 2 months old. Post office box addresses will not be accepted. Incomplete residencies will not be accepted. Complete the residency verification at the school site.  All Caregiver Affidavits, McKinney-Vento Homeless and Shared Residencies must be renewed each school year.

INTRA and INTER-DISTRICT TRANSFER INFORMATION