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Attendance

School begins at 8:10 with the first bell ringing at 8:07. Students should go directly to class until 8:20 where he/she will be marked tardy by the teacher. If you and your child arrive after 8:20, (especially K-2 age children) please walk them to the office to obtain a late pass. We urge parents to strive for punctuality so each child starts his or her day on a positive note.

Absences Verification

When a student is absent from school for any reason, telephone the school on the first day of the absence. Please call  537-1919, option 1 and leave a message on the attendance voicemail box. Please state the student’s full name, the reason for the absence, the date(s) of the absence, your name and relationship to the child, and the teacher’s name and room number. Our attendance voice mail may be accessed 24 hours a day, 7 days a week. If we have not been notified within the 48 hour period, the student will be marked as unexcused.

You will be notified if your child accumulates unexcused absences and/or excessive tardiness of more than five (5) incidences. When a student is tardy (in excess of 30 minutes) on any of three days in the school year, the tardies are designated as truancy and may be referred to the District School Attendance Review Board. Should your child accumulate unexcused absences and or tardies in excess of the state guidelines you will receive a letter identifying your child as a truant. A copy of this letter will go into your child’s school records and a copy will be sent to Pupil Services at the District Office.

BE COOL… GET TO SCHOOL ON TIME!


Arrival to and Dismissal from School

Students are to arrive at school on time each day. Student supervision begins at 7:30 in the cafeteria. If students arrive prior to 7:50, they must go to the cafeteria. Playground supervision is provided between 7:50 and 8:07 a.m. Students are expected to walk at all times in the pathways and hallways, and on the way to or from school.

Students are not allowed to enter the staff parking lots alone. Parents/guardians are to drop off students at a marked area in the new drop-off areas at the north and east side of the school. The following describes options for families:

  • Please be courteous and model respect and patience to other drivers when dropping off or picking up students.
  • Do not park in the north or south parking lot. These are for staff parking only.
    • If you will be walking your child(ren) to their classroom, please make sure to arrive early and park on the main street or at the Adobe Center.
    • There is a designated drop-off zone at the south side of the school, near the park.
      • Students can be dropped-off in the two identified areas. There should be no parking, leaving cars unattended or waiting for students in these areas. All cars must turn right as they leave. This will maintain a flow of traffic.
  • Please be aware of NO PARKING zones and other posted traffic signs.
    • Do not double-park when you are dropping off your child off, this is extremely dangerous.
    • The office gate will be the only gate open between 8:30-2:50. Other gates will be open only during arrival and dismissal times for all grades.

 

Please keep student safety foremost in your mind whenever you are on school grounds!

Students are to go directly home when dismissed.  No after school supervision is provided on the playground.  If a child is not picked up promptly after dismissal time, he/she should come to the office to have his/her parent called.  When a student is unable to reach a parent or guardian, the Alameda County Sheriff’s Department may be contacted to transport the student home.

Students are to be responsible for taking their belongings home each day (homework, musical instruments, etc.) Access to the classroom is not available after the teacher has left for the day.

Defacing, damaging, or destroying private property when traveling to or from school will not be tolerated. By law, parents are financially responsible for any damage caused by their minor children.

Student Release

Castro Valley Elementary School is a closed campus. After arriving at school, children are to remain on campus until dismissal time. Parents are requested to schedule medical, dental and other appointments before or after school hours. Wednesdays after 12:00 p.m. are recommended.

-     Kindergarten teachers will advise families’ as to the drop-off and pick-up procedures. Please be reminded that students are to be picked up promptly at the end of the school day.

-     During the school day, students will be released only through the office after the parent or identified adult has signed out the student. Students will be called from class and meet the adult in the office.

-     Students will only be released to adults listed on the emergency card. Identification will be required. If a parent or guardian is unsure whether or not an approved person’s name is on the emergency card, please send a signed note to the office or come by to write that person’s name on the card.

 

Student Travel When School Is In Session

The Castro Valley Unified School District discourages student travel when school is in session. If you must travel when school is in session, please follow the guidelines below regarding “Independent Work” and “Independent Study” in order for the absences to be excused. Remember to give the teachers one week prior advance notice if you are traveling so that they have time to get the work together. If they aren’t given the required notice, you may not be able to get the work and the absence will be considered unexcused.


Attendance Requirements

According to Education Code 48260, any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor. Any student who is absent from school without a valid excuse for ten percent or more of the school days in one school year, from the date of enrollment to the current date, is deemed a chronic truant.


Truancy Interventions (unexcused absences)

  •  3 absences - 1st  Truancy Letter - serves as a reminder to the parent/guardian to address the student’s attendance issues and to avoid possible future truancy.  (Student/parent conference may be required at middle and high school)
  • Truancy issues may lead to ineligibility for extracurricular activities i.e. dances, sporting events, field trips, and proms.
  • 6 absences - 2nd   Truancy Letter - Student Attendance Review Team (SART) Meeting with the

Principal or Assistant Principal, Counselor, Parent, and Student (Attendance Contract)

  •  9 absences - 3rd  Truancy Letter - Student Attendance Review Board (SARB) Meeting at the District Office.  This is a truancy mediation program mediated by the county's district attorney or probation officer, and/or a juvenile court.  Also in attendance are the Student Resource Officer (SRO), District Personnel, School Administrator, Parent, and Student.
  • Excessive excused absences  – after 11 excused absences for illness, a doctor’s note is required for every subsequent absence.  When there is no doctor’s note, the absence becomes unexcused and truancy letters will be generated.


Legally Excused Absences (Education Code 48205)

A student may be excused legally from school when the absence is for the following reasons:

1    Personal illness or injury.

2    Quarantine under the direction of a county or city health officer.

3    Medical, dental, optometry, or chiropractic services rendered.

4    Attendance at funeral services for a member of the immediate family.

5    Jury duty in the manner provided by law.

6    Pupil is custodial parent of a child who is ill or has a medical appointment during school.

7    Exclusion for failure to present evidence of immunization.

8    Exclusion  from  school  because  student  is  either  the  carrier  of  a  contagious  disease  or  not immunized for a contagious disease.

9    Pupils in grades 7 – 12 who leave school (with prior approval of the Principal or his/her designee) to obtain confidential medical services.   The pupil is to return a copy of the medical professional’s appointment verification form.

10 Upon written request of the parent or guardian and prior approval of the Principal or his/her designee and pursuant to board policy, a student’s absence may be excused. Reasons include, but are not limited to:

*      Appearance in court.

*      Observation of a holiday or ceremony of his/her religion.

*      Attendance at a religious retreat not to exceed four (4) hours per semester.

*      Employment interview or conference.

*      Attendance at funeral services for someone not a member of the immediate family.

*      Family emergencies.

*      Appearance at SARB or SART.
Independent Study Contracts

In order to maximize student achievement and social/emotional growth and in accordance with California Education Code, it is expected that students will attend school every day. However, family situations do arise which necessitate emergency travel.  When these rare situations arise, families may arrange a Short Term Independent Study Contract with the school.  These contracts are appropriate for unavoidable emergency absence of no fewer than 5 consecutive school days.  Independent study for family vacations or leisure travel that can occur during schools breaks is strongly discouraged, since independent study cannot replicate the classroom instructional experience.

A completed Short Term Independent Study Contract must be submitted to the main office or attendance office, signed by a parent/guardian 5-10 school days prior to the absence (depending upon school site requirements). The contract must include the dates of absences, return to school date, and reason for the request.  The absence duration should be as brief as possible, as absences of more than a few days will negatively impact student learning. All requests must be approved by site administration.  Parents

should pick up all assigned work on the last day of attendance prior to the trip.  Once the student returns to school, all completed work must be turned into the House Office or Attendance Office before the student returns to class. If the student does not complete all assigned work, future requests may be denied.  Independent Study contracts at the end of the school year must be completed no later than fifteen school days prior to the last day of school.  Independent Study contracts cannot be established during the first 10 days of the school year.

Note:  If a student on an IEP is requesting a Short Term Independent Study Contract, the Program

Specialist must be notified immediately so that appropriate IEP documentation can be determined.