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Public Records Act Requests

Please note: If you are requesting Student Records and/or Transcripts, click here.


In accordance with the California Public Records Act, CVUSD is committed to transparency by providing access to public documents that are created and maintained by the district.

Please direct all Public Records Act Requests to the Superintendent's Office c/o Aimee Cayere at acayere@cv.k12.ca.us 

Email requests are preferred, as they allow us to easily and rapidly communicate your request to the CVUSD department or staff person responsible for the records you are seeking.

How to Submit a Request for Public Records:

  1. Write your request in a letter, an email, a memo, or complete the PRA Request Form. Include the following information:
  • Your full name;
  • Your phone number;
  • The mailing address and/or email address to receive the requested documents; and
  • A specific description of the records requested.
  • Deliver your request:
    by email to: acayere@cv.k12.ca.us
    or by fax to: 510-886-8962
    or in person to: Superintendent's Office, 4400 Alma Avenue, Castro Valley, CA 94546
     
  • What to Expect:

    • Upon receipt of written or electronic Public Records request, the CVUSD Superintendent’s Office will respond in writing within ten calendar days to acknowledge receipt of the request.
    • After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the CVUSD district offices at 4400 Alma Avenue, Castro Valley, CA 94546 unless electronic records or copies are requests & available.
    • The district charges 50 cents per page for copies of records. CVUSD will invoice you and payment must be made in full before records are released.
    • In unusual circumstances, the Superintendent or designee may extend the 10-day limit for up to 14 days by providing written notice to the requester and setting forth the reasons for the extension and the date on which a determination is expected to be made.  Unusual circumstances include the following, but only to the extent reasonably necessary to properly process the request:  (Government Code 6253)
      1. The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request.
      2. The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records which are demanded in a single request.
      3. The need for consultation, which shall be conducted with all practicable speed, with another agency (e.g., a state agency or city) having a substantial interest in the determination of the request or among two or more components of the district (e.g., two different school sites) with substantial interest in the request.
      4. In the case of electronic records, the need to compile data, write programming language or a computer program, or construct a computer report to extract data.